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Director of Meetings Job Description

Role Summary:

The Director of Meetings leads the team responsible for speaker relationships and meeting planning/execution. This Director schedules speakers at least six months in advance, on a rolling schedule

Duties and Responsibilities

• Strategic planning of monthly meeting topics, using feedback forms and other means
• Sources, engages, and supports speakers for the meetings
• Coordinates topics with Director of Sponsorship to assure there is no conflict between sponsors and presenters
• Vettes speakers for qualification by various means, including history, credentials, conversation, and email
• Vettes speaker presentations prior to meeting
• Engages speaker using speaker contract, assuring speaker is clear regarding expectations and opportunities
• Communicates with Director of IT, Director of Marketing, and others, in support of promoting speakers and meetings, including any speaker dietary requirements
• Attends meetings or arranges for a replacement, hosting speaker at the event
• Obtains and presents speakers with honorarium following presentation
• Responsible for feedback forms and communicating the results to the Board
• Creates and maintains a backup plan, should a speaker, at the last minute, be unable to present
• Provide routine updates at the board meetings

Required Qualifications

1. Current chapter member in good standing
2. High energy, positive, “can-do” attitude, flexibility, teamwork, and attention to detail; high degree of initiative
3. Able to report status against the plan, regularly

Desired Qualifications

1. Proficient in Microsoft Office
2. Strong leadership and relationship management skills
3. Keen attention to detail as well as solid project management skills
4. Demonstrated ability to collaborate with subject matter expert

Est. Hrs/Month = 12 - 15 hours/month